Adjustment of Stock Transport Order Quantity Difference
Purpose
During a stock
transport, there are periodic differences between the numbers you are
expecting in the receiving warehouse and the actual numbers that are received
on dock. When there is a difference, you can identify its cause as
either:
●
Carrier
Responsibility
●
Shipper
Responsibility
Depending on which
option you select, the system will perform different actions, each with the
result of adjusting the stock numbers and possibly triggering required
follow-up actions for billing corrections or stock updates in the sending
warehouse.
Prerequisites
·
SAP EWM manages
both the sending and receiving facilities.
·
You have changed
the settings for the Proof of Delivery (POD) data update in the customer
master and at delivery item category level.
Process Flow
...
1.
In the warehouse,
the system posts the Goods Receipt. If there is a
difference between the actual and expected quantity, the system issues the
warehouse staff an appropriate exception code:
¡
Carrier
Responsibility
¡
Shipper
Responsibility
2.
The final goods
receipt is confirmed in the ERP system, including the exception
code.
3.
The ERP system
calculates the difference between the original order and the actual delivery
quantity.
4.
For an
intra-company transfer, the system corrects the stock in transit
inventory.
In a
cross-company transfer, there is no stock in transit inventory.
5.
The options for
follow-up functions depend on the reported exception code.
Carrier Responsibility
The
difference is posted to consumption (underdelivery) or receipt without
reference (overdelivery).
You can issue
an invoice manually (a credit for an overdelivery or a debit for an
underdelivery) and the system takes no further action.
Shipper Responsibility
The system
updates the approved POD quantity with the actual received quantity of the
sending warehouse’s previous outbound delivery. This POD data serves as
the basis for additional billing documents that may be required.
In this case,
the system posts the difference (the “delta” quantity) to a dummy
storage location called Proof of Delivery (POD), a location capable of storing
negative inventory numbers. From there, the system sends the delta quantity to
the responsible SAP EWM managed warehouse’s Pending Claim Quantities
(PCQ).
For more
information on Shipper Responsibility, see Adjustment of
Shipper Responsibility Differences and
Quantity
Differences.
Result
The system has
resolved the differential quantities and the inventory numbers are correct at
both the shipping and receiving locations.
Example
The following
illustrates the system’s actions when Shipper Responsibility is the cause of the quantity difference.
1.
Plant A requests
100 of item X from Plant B.
2.
Plant A plant
receives 80 of item X.
3.
The receiver at
Plant A chooses Shipper
Responsibility.
4.
The system sends
the delta to the POD (a dummy storage location) in the sending
plant.
5.
The system updates
the POD data and settles the difference between the company codes to which the
plants are assigned.
6.
The system sends
the delta from the POD to the PCQ of the shipping warehouse in Plant B,
managed by SAP EWM.
7.
SAP EWM adjusts the
stocks in Plant B automatically after the receiving warehous has accepted the
quantity difference.
The receiving
warehouse can initiate a manual count to confirm the quantity
difference.